Stop losing billable surgical time
to the clinical floor.
We install the custom-calibrated intake systems that high-end plastic surgery and med spa practices use to capture after-hours patient inquiries and eliminate consultation no-shows — without adding front-desk headcount.
Premium acquisition means nothing
if the intake bottlenecks.
You are spending $10k–$30k+ a month on paid acquisition. But when the clinical floor gets busy, the patient journey breaks down in three critical places.
The After-Hours Leak
When a prospective patient inquires at 6:15 PM and hits voicemail, they don't leave a message. They call a competitor who picks up on ring one.
The Consultation Ghost
Patients book the consultation, but manual, fragmented follow-ups result in empty chairs, ghosted appointments, and wasted billable surgical time.
The Review Stagnation
Your clinical staff is too busy managing the floor to systematically ask satisfied patients for 5-star RealSelf and Google reviews, hurting your local ranking.
The Consult Recovery System
A fully managed patient intake infrastructure designed specifically for the premium clinical environment. No generic scripts. No compliance risks.
The Intake Concierge
A custom-calibrated voice and DM response system that answers every after-hours call and Instagram inquiry in your exact brand voice. Books directly into Boulevard or NextMD.
- Calibrated to your exact brand tone
- 24/7 after-hours & overflow capture
- Direct CRM & calendar integration
- Zero lift for your intake team
The Consultation Confirmation Engine
Automated, high-touch patient reminders and reschedule flows that drastically reduce no-show rates and protect the doctor's billable chair time.
- Automated confirmation sequences
- Frictionless reschedule flows
- Protects billable surgical time
- Reduces consultation no-shows
The Reputation Accelerator
Systematized, automated 5-star RealSelf and Google review generation. Zero lift for your clinical staff, consistent velocity for your local ranking.
- Automated post-visit requests
- RealSelf & Google optimization
- Zero lift for clinical staff
- Consistent 5-star velocity
The Clinical Compliance Backbone
Seamless CRM integration with strict "Do-Not-Say" medical compliance guardrails. You own 100% of the data, the workflows, and the infrastructure.
- Strict "Do-Not-Say" guardrails
- Boulevard, NextMD & HubSpot sync
- 100% data & asset ownership
- Zero compliance risks
How We Install The System
From diagnostic to fully live in 14 days. Zero disruption to your clinical floor.
We deploy a voice concierge on your after-hours line for two days. We hand you a hard report of exactly how many high-ticket patient inquiries you are missing while the clinic is closed.
We map your patient journey, calibrate the system to your exact brand voice using a single recording of your front desk, and integrate directly into your CRM.
The infrastructure goes live. We monitor performance, refine the conversational flows, and deliver your monthly Revenue Recovery report showing recovered surgical time.
The math of a
missed consultation.
High-end medical aesthetics practices don't have a marketing problem. They have an intake problem. When your intake coordinators are physically buried checking in walk-ins, the math on a missed after-hours call compounds incredibly fast.
Calculate Your Recovered Surgical Revenue
Adjust the sliders to match your practice. See exactly how much surgical revenue is leaking through your intake gap, in real time.
Operational Recovery
Real outcomes from practices that plugged their intake leaks.
"From 10 to 30+ appointments weekly with a 73% show rate. Competitors still wondering how we scaled our surgical calendar."
"Eliminated $1.2K monthly administrative overhead while doubling consultation capacity. Complete competitive advantage."
"Recovered $10K to $150K monthly in 8 months. The intake system runs itself. Finally free from daily operational chase."
Clinical & Operational FAQ
No. We do not use generic scripts. We calibrate the voice concierge using a real recording of your front desk. It sounds like a luxury coordinator, not a robot, and strictly adheres to your brand tone.
Absolutely not. Your intake team should be physically present on the clinical floor managing walk-ins and checking in patients. The Consult Recovery System acts as your night-shift and overflow employee, capturing everything they physically cannot handle.
We build a strict "Do-Not-Say" compliance protocol for every system. The infrastructure is programmed to never give medical advice, guarantee results, or violate your clinical standards. It strictly books consultations and answers logistical FAQs.
We integrate directly into the practice management systems you already use, including Boulevard, NextMD, Salesforce Health Cloud, and HubSpot. You own 100% of the data and the infrastructure.
Your patient data never leaves your infrastructure. We build inside your accounts, not ours.
Recover the consultations you're
already paying to book.
Stop watching ad ROI leak through the clinical floor. Book a 30-minute Patient Intake Diagnostic Review and see exactly how much surgical time we can recover for your practice.